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OFW Guide: How to Get a Special Power of Attorney in the Philippines?

How to Get a Consularized Special Power of Attorney How to Apply for a Special Power of Attorney

Table of Contents

  • How to Apply for a Special Power of Attorney

  • Understanding Special Power of Attorney

  • Who Can Be an Attorney-in-Fact

  • Requirements for Special Power of Attorney

  • Process of Getting a Special Power of Attorney Abroad

  • Notarization and Consularization

  • Using a Special Power of Attorney for Transactions

  • Revocation of Special Power of Attorney

  • Special Power of Attorney Format and Template

  • Common Issues and Solutions

    • Rejected SPA

    • Urgent SPA

    • Indispensable SPA

    • Preservation of Rights

    • Repudiate SPA





The Philippines has a significant number of Overseas Filipino Workers (OFWs) who are working abroad to support their families and loved ones back home. However, there are times when they need someone to represent them in legal matters or transactions in the Philippines. This is where a Special Power of Attorney (SPA) comes in handy. An SPA is a legal document that authorizes a representative to act on behalf of the OFW in specific matters.



Getting an SPA in the Philippines can be a bit of a challenge, especially for OFWs who are working abroad. Fortunately, there are ways to get an SPA even if the OFW is not physically present in the Philippines. In this article, we will provide a comprehensive guide on how to get a Special Power of Attorney in the Philippines, including the requirements, procedures, and tips for OFWs abroad. We will also provide sample forms and links to relevant government agencies and websites to make the process easier for our readers.


Understanding Special Power of Attorney


A Special Power of Attorney (SPA) is a legal document that gives someone else the power to act on behalf of the principal. The principal is the person who grants the power, while the agent or attorney-in-fact is the person who receives it. In the Philippines, an SPA is commonly used by Overseas Filipino Workers (OFWs) to authorize their family members to perform specific transactions on their behalf.


An SPA is a legal document that must be written and signed in a specific way to be valid. It is different from a General Power of Attorney (GPA), which grants broad authority to act on behalf of the principal in various matters. An SPA is more limited in scope and only grants specific authority for a particular transaction or purpose.


There are different types of SPAs, including a Limited Power of Attorney (LPA) and a Durable Power of Attorney (DPA). An LPA is used for a specific task or transaction, while a DPA remains in effect even if the principal becomes incapacitated.


It is important to note that an SPA can only be used for the specific purpose or transaction outlined in the document. If the agent or attorney-in-fact tries to use the SPA for a different purpose, it may not be valid.


An SPA is a useful legal document for OFWs who need to authorize their family members to perform specific transactions on their behalf. It is important to understand the different types of SPAs and how they work to ensure that the document is valid and effective.


Who Can Be an Attorney-in-Fact


A Special Power of Attorney (SPA) is a legal document that authorizes one person called an Agent or an Attorney-in-Fact to act on behalf of another person known as the Principal. The Attorney-in-Fact is the person authorized to act on behalf of the Principal, and the Principal is the person granting the power.


In the Philippines, any person of legal age and with the capacity to contract can be an Attorney-in-Fact. However, it is important to note that the Attorney-in-Fact must be trustworthy and have the ability to carry out the tasks assigned to them. They should also have a good understanding of the legal implications of the document they are signing.


The Attorney-in-Fact can be a family member, a friend, a lawyer, or even a trusted agent. It is important to choose someone who is reliable and responsible since they will be acting on behalf of the Principal. It is also important to choose someone who has the knowledge and expertise to carry out the specific tasks assigned to them.


The Attorney-in-Fact should also have a good understanding of the trust that the Principal has placed in them. They should be aware of their legal obligations and responsibilities, and they should act in the best interests of the Principal at all times.


Requirements for Special Power of Attorney


To obtain a Special Power of Attorney (SPA) in the Philippines, there are certain requirements that must be met. These requirements typically include the following:

  • Special Power of Attorney Form: The first requirement is to obtain a Special Power of Attorney form, which can be found on the Philippine Embassy’s website or obtained in person at the embassy. The form must be filled out completely and accurately.

  • Valid Passport or Government ID: The principal, or the person granting the power of attorney, must present a valid passport or government-issued ID for identification purposes. A photocopy of the ID may also be required.

  • Personal Appearance: The principal must appear in person at the embassy or consulate to sign the SPA form in the presence of a consular officer.

  • Two Witnesses: Two witnesses must be present during the signing of the SPA form. Witnesses must also present valid identification and sign the form as witnesses.

  • Notarial Fee Payment: A notarial fee must be paid at the embassy or consulate for the processing of the SPA. The fee may vary depending on the embassy or consulate.

It is important to note that the requirements for obtaining an SPA may vary depending on the embassy or consulate. It is recommended to check with the specific embassy or consulate for their specific requirements before proceeding with the application process.


In addition to the above requirements, there may be additional requirements depending on the specific circumstances of the SPA. For example, if the SPA is being used for a real estate transaction, additional documentation may be required. It is important to consult with a legal professional to ensure that all necessary requirements are met.


Process of Getting a Special Power of Attorney Abroad


Obtaining a Special Power of Attorney (SPA) while abroad can be a bit more complicated than doing it in the Philippines. However, it is still possible to get one with the help of the Philippine embassy or consulate in the foreign country. Here is a step-by-step guide on how to get a Special Power of Attorney abroad:

  1. Prepare the SPA document. The first step is to prepare the SPA document. The document should include the specific powers that the principal is granting to the agent, the duration of the power, and the signatures of the principal, agent, and witnesses. The document can be prepared by the principal or by a lawyer.

  2. Have the document notarized. Once the SPA document is prepared, it should be notarized by a notary public or a lawyer. The notary public or lawyer will verify the identities of the principal, agent, and witnesses and ensure that the document is executed properly.

  3. Get the SPA consularized. After the SPA document is notarized, it should be consularized by the Philippine embassy or consulate in the foreign country. Consularization is the process of certifying the authenticity of the notarized document. The embassy or consulate will attach a red ribbon and a seal on the document to indicate that it has been consularized.

  4. Pay the consularization fee. There is a consularization fee that must be paid to the embassy or consulate for the consularization process. The fee varies depending on the country and the type of document. The fee can be paid in cash or through a money order.

  5. Submit the SPA document. Once the SPA document is notarized and consularized, it should be submitted to the relevant authorities or parties in the Philippines. The agent can use the SPA document to transact business on behalf of the principal in the Philippines.

Overall, the process of getting a Special Power of Attorney abroad involves preparing the SPA document, having it notarized, getting it consularized, paying the consularization fee, and submitting the document to the relevant parties in the Philippines. Overseas Filipino workers who need to grant powers to their agents in the Philippines can follow these steps to get a Special Power of Attorney while abroad.


Notarization and Consularization


When obtaining a Special Power of Attorney (SPA) in the Philippines, it is important to know the steps for notarization and consularization. A notarized SPA is a legal document that has been certified by a Notary Public, while a consularized SPA is a document that has been authenticated by a Philippine Embassy or Consulate in a foreign country.


To notarize an SPA in the Philippines, the document must be signed by the principal and the attorney-in-fact in the presence of a Notary Public. The Notary Public will then affix their seal and signature to the document, certifying that the signatures are genuine. A notarial fee is required for this service.


Once the SPA is notarized, it can be consularized if the principal or attorney-in-fact is residing in a foreign country. To consularize the document, it must be sent to the Philippine Embassy or Consulate in the country where the requesting OFW is currently residing. The embassy will then authenticate the document by affixing an Apostille certificate or consular seal to the document.


It is important to note that the date of signing and notarization of the SPA must be within the date of the principal’s stay in the Philippines, as certified in the arrival and departure stamps of their passport. A consularized SPA does not signify ownership to the attorney-in-fact but only authorizes them on some aspects of documentation or receiving of property.


Using a Special Power of Attorney for Transactions


A Special Power of Attorney (SPA) is useful for OFWs who want to manage their assets and properties in the Philippines while they are abroad.


With an SPA, an OFW can authorize their agent to perform various transactions such as buying or selling properties, making payments, applying for a bank loan, signing contracts, novations, and obligations. The agent can also manage their assets, including immovable property, and perform other tasks that the OFW would normally do if they were present in the country.


One of the most common uses of an SPA is for the purchase or sale of real property. The OFW can appoint their agent to sign the necessary documents and perform the transaction on their behalf. The agent can also receive the proceeds of the sale or make the necessary payments for the purchase.


Another use of an SPA is for managing assets such as bank accounts or investments. The OFW can authorize their agent to make deposits or withdrawals, sign checks, or manage their portfolio. The agent can also pay bills, taxes, or other obligations on behalf of the OFW.


It is important to note that an SPA should be specific and detailed. The document should clearly state the authority granted to the agent and the limitations of their powers. It should also include the duration of the SPA and the conditions for revocation or termination.


Revocation of Special Power of Attorney


A Special Power of Attorney (SPA) in the Philippines is a legal document that grants an authorized person or representative the power to act on behalf of another person in various transactions. However, there may be instances where the person who issued the SPA wants to revoke or cancel it. In such cases, the person must follow the proper procedures to ensure that the revocation is valid.


To revoke a Special Power of Attorney, the person who issued it must create a new document called “Revocation of Special Power of Attorney.” This document should clearly state that the person is revoking the previous SPA and that the authorized representative is no longer authorized to act on their behalf. The document should also include the date when the SPA was issued and the name of the authorized representative.


After the document is created, the person must sign it and have it notarized by a lawyer or a notary public. The notarization is important because it ensures that the document is legally binding and can be used as evidence in court if necessary.


It is important to note that a Special Power of Attorney can also be revoked by executing a new SPA that revokes the previous one. Additionally, the person who issued the SPA can send a written notice of revocation to the authorized representative.


In conclusion, revoking a Special Power of Attorney in the Philippines requires following proper procedures to ensure that the revocation is valid. The person who issued the SPA must create a new document called “Revocation of Special Power of Attorney,” sign it, and have it notarized by a lawyer or a notary public. Alternatively, a new SPA that revokes the previous one can be executed, or a written notice of revocation can be sent to the authorized representative.


Special Power of Attorney Format and Template


To obtain a Special Power of Attorney (SPA) in the Philippines, it is necessary to prepare a document that outlines the specific powers that the attorney-in-fact will have. The format and template of the SPA are essential to ensure that the document is legally binding and enforceable.




Please note that the SPA format and template above might be different from the SPA you need based on the purpose and why you need a Special Power of Attorney.

The SPA format should include the following information:

  • The full name and address of the principal and attorney-in-fact

  • The specific powers granted to the attorney-in-fact

  • The duration of the SPA, if applicable

  • The signatures of the principal and attorney-in-fact, as well as the notary public

To make it easier to create a legally binding SPA, several templates are available online. These templates can be downloaded and customized to suit the needs of the principal and attorney-in-fact. The templates are designed to be user-friendly, with clear instructions on how to fill in the necessary information.


When using a template, it is important to ensure that it complies with the legal requirements of the Philippines. The SPA must be notarized by a notary public to be considered valid. Additionally, the SPA must be written in English or Filipino, the official languages of the Philippines.


It is also important to note that the SPA must be specific in outlining the powers granted to the attorney-in-fact. The powers should be clearly defined and limited to avoid any misunderstandings or misinterpretations. This will ensure that the attorney-in-fact only acts within the scope of their authority.


Common Issues and Solutions


When it comes to getting a Special Power of Attorney (SPA) in the Philippines, there are a few common issues that Overseas Filipino Workers (OFWs) may encounter. Here are some of these issues and their corresponding solutions:


Rejected SPA

There are instances where an SPA may be rejected due to various reasons such as incomplete requirements or errors in the document. To avoid this, it is important to make sure that all the necessary details are included and that the document is reviewed thoroughly before submission. If the SPA is rejected, the OFW can seek the assistance of a lawyer or consult with the relevant authority to identify the issue and rectify it.


Urgent SPA

Sometimes, OFWs may require an SPA immediately due to unforeseen circumstances. In such cases, it is best to seek the assistance of a lawyer who can expedite the process. Additionally, some law offices offer rush services for SPAs, which can be availed of for an additional fee.


Indispensable SPA

An SPA is an important legal document that grants someone else the power to act on behalf of the principal. In some cases, the SPA may be indispensable, such as when the OFW is unable to perform their duties due to illness or other reasons. To ensure that the SPA is valid and legally binding, it is important to have it notarized by a lawyer.


Preservation of Rights

An SPA is a powerful document that can grant someone else the power to make decisions on behalf of the principal. As such, it is important to ensure that the rights of the principal are protected. This can be done by specifying the scope of the SPA and ensuring that it is used only for the intended purpose.


Repudiate SPA

There may be instances where the principal wishes to revoke the SPA. This can be done by executing a revocation document and notifying the agent and any other relevant parties. It is important to ensure that the revocation document is also notarized to ensure its validity.


Legal Implications of Special Power of Attorney


A Special Power of Attorney (SPA) is a legal document that grants a specific person the authority to act on behalf of another person. The legal implications of an SPA can be significant, and it is important to understand them before executing one.


Legal Transactions

One of the most common uses of an SPA is for legal transactions. This can include buying or selling property, signing contracts, or conducting business on behalf of another person. The person granted the authority to act on behalf of the principal must have a clear understanding of the transaction and act in the best interest of the principal.


Decisions

An SPA can also grant the authority to make decisions on behalf of another person. This can include decisions related to healthcare, finances, or other important matters. The person granted the authority to make decisions must act in the best interest of the principal and follow any instructions provided in the SPA.


Assigning a Lawyer or Arbitrator

An SPA can also grant the authority to assign a lawyer or arbitrator to represent the principal in legal matters. This can be especially useful for overseas Filipino workers (OFWs) who may not be able to attend legal proceedings in person. The person granted the authority to assign a lawyer or arbitrator must make sure that the representative is qualified and acts in the best interest of the principal.


Real Rights

An SPA can also grant the authority to create or convey real rights over immovable property, such as land or buildings. This can include buying or selling property, leasing property, or mortgaging property. The person granted the authority must have a clear understanding of the transaction and act in the best interest of the principal.


Inheritance

An SPA can also be used to manage inheritance matters. This can include managing assets, distributing property, or making decisions related to inheritance matters. The person granted the authority must act in the best interest of the principal and follow any instructions provided in the SPA.


An SPA can be a powerful tool for managing legal matters in the Philippines. It is important to understand the legal implications of an SPA and to ensure that the person granted the authority to act on behalf of the principal is trustworthy and qualified.


Frequently Asked Questions


Where can I get a Special Power of Attorney in the Philippines?

A Special Power of Attorney (SPA) can be obtained from a lawyer or a notary public in the Philippines. The person who needs the SPA must visit the lawyer or notary public’s office and sign the document in front of them. It is important to note that the person who needs the SPA must have the legal capacity to do so.


What is the validity of a Special Power of Attorney in the Philippines?

The validity of a Special Power of Attorney in the Philippines depends on the specific terms and conditions stated in the document. The validity period can range from a few months to a few years, depending on the agreement between the parties involved. It is important to ensure that the terms and conditions of the SPA are clear and specific to avoid any confusion or disputes in the future.


Can I get a sample of a Consularized Special Power of Attorney from the Philippine Embassy?

Yes, the Philippine Embassy or Consulate can provide a sample format of a Consularized Special Power of Attorney. However, it is important to note that the sample format is only a guide and may need to be modified to fit the specific needs of the parties involved.


Is there a sample format for a Special Power of Attorney for authorization?

Yes, there are sample formats available for a Special Power of Attorney for authorization. These can be found online or obtained from a lawyer or notary public in the Philippines. It is important to ensure that the format used is legally valid and meets the specific needs of the parties involved.


Where can I find a Special Power of Attorney service near me?

Special Power of Attorney services can be found through online legal service providers or through local law firms or notary publics. It is important to do research and choose a reputable service provider to ensure that the SPA is legally valid and meets the specific needs of the parties involved.


What is the process for obtaining a Special Power of Attorney in the Philippines?

The process for obtaining a Special Power of Attorney in the Philippines involves preparing the document, signing it in front of a lawyer or notary public, and having it notarized. The document must include specific terms and conditions that are agreed upon by the parties involved. It is important to ensure that the SPA is legally valid and meets the specific needs of the parties involved.


How much is special power of attorney fee?

It can range from P400 to P1,500, so it’s best to consult a lawyer to craft a special power of attorney that meets your individual needs. That way, you can be sure you’re getting the most out of your hard-earned money.


Source: Outflow

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